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Health, safety, and security procedures

Health and safety is a priority of the Board. Managers should satisfy themselves that health and safety procedures are being followed at all times in the office.

Health and safety officers
It is a requirement that all offices have a trained:-

  • Fire Warden
  • First Aider 

Larger offices should have more than one fire warden and first aider. A sign should be erected in each offices detailing who the nominated health and safety officers are and revised as appropriate.

If the First Aider or Fire Warden leaves the office, either on a permanent or medium-term (career break, maternity leave, or leave of absence) basis, the manager  should without delay appoint a new fire warden or first aider.

There is no longer a requirement that each individual office have a safety representative. Governance and Organisation organise the appointment of safety representatives on a regional basis.

Research, Learning and Development will organise training for safety representatives, fire wardens, and first aiders at regular intervals. However, in the event of a new fire warden or first aider appointed and no other trained fire warden or first aider, as appropriate, being currently trained, the managing solicitor should contact the Training Officer and seek their views on whether the appropriate training can be organised for the individual at an early date.

Fire precaution

Each office has a fire alarm and fire equipment supplied by the Board. In the event of a fire, and if it is safe for staff to extinguish it themselves, extinguishers are provided.

In case of a fire that is not manageable by staff, there is also an escape route plan and designated meeting points. All staff must read same and familiarise themselves with fire exits, escape routes etc.  Every office that has more than one level or is not on ground level should conduct a fire escape drill at least once a year.

Should you have any queries in the matters of fire precaution, please contact the Fire Warden.

Health and Safety

A safe office environment is considered to be a tidy and uncluttered environment. Among the factors which help create a safe place of work, are where there are no files or loose cables on the floor.  Potential risk areas in offices include blocked passageways / corridors and stairways.  See Chapter 8 under Working with files for further information regarding storing files. 

Accidents do happen and all reasonable precautions should be taken to avoid them.  However, items in the first aid kit should be reviewed in order to ensure supplies are in date and do not run low.  Any accidents or injuries should be reported to the managing solicitor and Safety Representative. If necessary, an accident report form may need to be completed and sent to both HR and Governance and Organisation.  A copy of which can be found at the end of this section.   Potential risk areas in offices include blocked passageways / corridors and stairways.  See è Chapter 8 under Working with files for further information regarding storing files.

Should you have any queries in the matters of Health and Safety, please contact the above.

A copy of the Board’s Safety Statement can be found on iLAB

Accident / Incident Report Form